A monthly audit of unused premium licences

Once a month the scenario finds people on premium plans who don't use them, downgrades them and posts a summary to your work chat.

  • The savings show up as a number in the summary
  • Dry run first: see it before it changes anything
  • Recent hires and exemptions are left alone
  • Failures surface immediately — nothing fails silently
Set it upScriptera

How it works

To connect pachca and , you don't need a developer: a ready-made scenario links them in minutes.

  1. Starts when: Monthly Schedule Trigger at 6am
  2. Then: Set Configuration Parameters
  3. Then: Validate Configuration
  4. Then: Fetch Subscribed SKUs
  5. Then: Generate Premium SKU Map
  6. Then: Retrieve Exemption Group Members
  7. Then: Compile Exemption List
  8. Then: Fetch All Licensed Users
  9. Then: Filter Inactive Premium Members
  10. Check: Check Downgradable Users
  11. If yes: Divide Downgrade Plan
  12. Check: Batch Process Downgrades
  13. Then: Wait 0.5 Seconds
  14. Check: Check Dry Run Mode
  15. If yes: Pass on Dry Run Mode
  16. Then: Log Downgrade Success
  17. If no: Perform License Downgrade
  18. Check: Verify Downgrade Success
  19. If no: Alert License Error
  20. Then: Gather Downgrade Results
  21. Then: Create Summary Report
  22. Then: Deliver Summary to IT Manager
  23. If no: Notify No Downgrades Required

You can launch this integration in Scriptera: describe the task in plain words — the scenario is built, launched and monitored for you.

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