Automated invoice processing from email into your table

The scenario catches invoices in your inbox, reads them, pulls out amount, date, vendor and number, checks against your records and files each as a row in your table.

  • Catches invoices in your inbox and takes them on itself
  • Reads amount, date, vendor and invoice number
  • Checks the vendor against your records and won't duplicate
  • Files it all as a row — no manual entry
Gmail

How it works

Automating okoCrm and Gmail takes no code: a ready-made scenario does the routine for you.

  1. Starts when: Gmail Trigger
  2. Then: Gmail1
  3. Then: PDF -> JPG - ConvertAPI
  4. Then: Get image data
  5. Then: Get all img_url
  6. Then: Analyze image
  7. Then: Apply Data Extraction Rules
  8. Then: Map Output
  9. Check: Merge
  10. Then: Information Extractor
  11. Check: Merge1
  12. Then: Airtable
  13. Then: Gmail
  14. Then: OpenAI Model
  15. Then: Structured Output Parser
  16. Then: Get list of vendors
  17. Then: Edit Fields
  18. Then: OpenAI Chat Model

You can launch this okoCrm + Gmail integration in Scriptera: describe the task in plain words — the scenario is built, launched and monitored for you.