Onboard a new hire from one form: emails, access, documents

Fill the form once — the scenario writes the welcome email, attaches the documents, notifies HR, the manager and IT, introduces the hire to the team and logs the record.

  • Every email and request goes out at once — nothing gets dropped
  • Documents attach themselves from your storage
  • The team meets the new hire on day one
  • The employee record lands in the shared sheet immediately
n8n Form
Set it upScriptera

How it works

To get Gmail notifications in botHelp, you don't need a developer: a ready-made scenario watches events and sends messages for you.

  1. Starts when: Onboarding Form
  2. Then: Store Form Data
  3. Then: AI Agent
  4. Then: Download Handbook
  5. Then: Download Policy
  6. Check: Merge
  7. Then: Aggregate
  8. Then: Welcome Email → New Hire
  9. Then: Notification Email → HR Team
  10. Then: Notification Email → Manager
  11. Then: System Access Request → IT Team
  12. Then: Slack Intro → General Channel
  13. Then: Append row in sheet
  14. Then: HR team
  15. Then: Generate AI Content
  16. Then: Structured Output Parser

You can launch this Gmail + botHelp integration in Scriptera: describe the task in plain words — the scenario is built, launched and monitored for you.

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