Gmail and KoBoToolbox automations

Ready-made scenarios where Gmail and KoBoToolbox work for you: pick one — a copy appears in your account and runs on its own.

64 scenarios

Answers from KoBoToolbox go out as email from Gmail
A form response sends the email for you
An email for every KoBoToolbox submission
A KoBoToolbox submission — an email to Gmail
A contract from a form — filled in and sent to the client automatically
An invoice in Google Sheets from a KoBoToolbox submission
A proposal right after the call — automatically
Form leads straight into the CRM
Product delivery and an upsell right after payment
A proposal from a form lead — as a ready document and email
A project request — turned into a proposal and emailed to the client
Onboarding event attendees — on autopilot
A weekly digest of document changes to your inbox
Personalized welcome emails for every form submission
Personal emails to new leads — on their own after the form
Appointment approvals in one tap, with the client's email written for you
Lead scoring and routing: hot leads straight to sales
Route leads by budget and source — automatically
A client proposal from a form — in minutes
A proposal and payment link right after the meeting
Track construction progress from site photos
Sorting support requests by urgency
AI-driven application review with instant replies
Employee onboarding from a single form
Applications scored automatically — only the shortlist reaches you
Triaged support: replies and bug tickets
Lead verification and CRM sync — straight from a KoBoToolbox form
Instant reply to a property inquiry with matched listings
Tickets prioritized by importance, tasks created for you
A form submission: scored, enriched with company data, answered personally
Collect testimonials, analyse them and thank the customer
Support tickets sorted by topic — counted and summarized to email
Lead scoring and an instant reply to the customer
Duplicate form submissions filtered out, with personal replies
A client proposal — assembled for you
Survey reports — personal and aggregate, automatically
Feedback triage: angry to chat, questions answered, ideas filed
Scoring and routing inquiries — automatically
A personal AI assistant with a personality
Vehicle checks from a form: alerts on critical, history in a sheet
Screen job candidates by résumé with AI scoring
Applications get screened and strong candidates get invited at once
Employee offboarding — tasks and insights handled automatically
Multi-tier expense approval on autopilot
Repair requests from a KoBoToolbox form — routed by urgency at once
Form feedback sorts itself: tasks, table, alerts
Client onboarding from a questionnaire: project, tasks, channel, email, CRM
Reports from diagnosis emails — as PDF, straight to the recipients
Quality checks: the log and the paperwork, handled
The recording, emailed to everyone who missed the meeting
Loan applications: assessed, decided and answered the same day
Patient intake triage and sorting — automatically
Internal complaint handling with auto-routing
Invoice intake with reading, risk checks and approval
Events on autopilot: registration, payment, reminders
Automatic resume screening and candidate scoring
Peer recognition — logged, acknowledged and turned into a monthly award
Guest feedback — instant sentiment analysis and recovery
A full new-client welcome after the form
An agreement from request to signature — the whole path on its own
Automated cold outreach — with research on every lead
Agency client onboarding — folders, brief, and welcome email from one form
Leads from a form and a messenger in one base, shared among agents
End-to-end hiring: from resume to interview — on autopilot